Privacy Policy
Purpose of this Notice
This privacy notice explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (GDPR), the Data Protection Act 2018, and other UK data protection laws.
About Us
Greenleaf Accountants is the trading name of Greenleaf Accountancy Limited, registered in England (Company No: 13635833). Our registered office is:
1 New Plaistow Road, Stratford, E15 3JB
Phone: 020 3576 4195
Email: info@glaccountants.com
How We Collect Your Data
- When you request a quote or engage our services.
- When you contact us via phone, email, post, or our website.
- Through public records such as HMRC or Companies House.
What Personal Data We Collect
This may include your name, address, contact details, bank information, national insurance number, tax references, employment and payroll details, and communication history.
How We Use Your Data
- To provide our services to you or your company.
- To meet our legal and regulatory obligations.
- To improve our operations and communicate updates (with your consent).
Data Retention
- Client data is retained for 7 years after account closure.
- Non-client data is held for 1 year after the last interaction.
Change of Purpose
Should we use your personal data for purposes other than originally collected, we will inform you with the legal basis prior to use.
Sharing Your Data
Your data may be shared with HMRC, auditors, IT providers, and legal authorities where necessary. We do not sell or rent your data.
International Transfers
Your data is not transferred outside of the European Economic Area (EEA).
Data Security
We implement secure measures to protect your data against unauthorised access, loss, or misuse. Only authorised staff and contractors have access to it.
Your Rights
- Access and correct your personal data.
- Request deletion, restriction, or transfer of data.
- Object to processing in specific circumstances.
To exercise your rights, contact us at info@glaccountants.com.
Withdrawing Consent
If you’ve given us consent for specific uses of your data, you can withdraw it at any time by contacting us.
Policy Updates
This privacy policy was last updated on 25 June 2025. Any future updates will be posted at www.glaccountants.com.
Contact
If you have any queries about this policy or how your data is handled, contact:
Greenleaf Accountants
1 New Plaistow Road, Stratford, E15 3JB
Phone: 020 3576 4195
Email: info@glaccountants.com
Make a Complaint
If you are dissatisfied with how we use your data, you can contact:
Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: https://ico.org.uk/concerns
